We are pleased that you are considering sending Child Support payments using Electronic Funds Transfer (EFT) on the behalf of your employee and we look forward to working with you on this very important matter.
The following document describes programming requirements for submitting transactions electronically to the State of Idaho Child Support.
There are four general steps for implementing the direct deposit:
1. Identify if your system can send payments in the required CCD+ or CTX 820 formats.
2. Contact the State EFT coordinator.
3. Modify your payroll system if necessary.
4. Test the new transmission process if necessary.
The specific steps necessary to modify your system to create an electronic funds transfer (EFT) file, and transmit the file to your bank, will vary depending upon the type of payroll system you have and the method you use to transmit information to your bank.
At the end of this document you will find detailed descriptions of the record formats for sending Automated Clearing House (ACH) transaction, including the Child Support Addendum Convention.
1. Identify if your system can send payments in the required CCD+ or CTX 820 formats
The State of Idaho can accept the CCD+ (Cash Concentration and Disbursement) or CTX820 (Corporate Trade Exchange with 820 transaction set) formats. Most data will be the same as data currently being used for other direct deposit applications. However, the layout of the addenda record for child support is very specific. The addenda record has an 80 character free form field which will carry the specific case information required by the State for posting the payment. The details for each format can be found in the User’s Guide.
Details of the data required for each addenda record can be found at the end of this document.
The state of Idaho requires that one of these two formats are followed and the addenda rules must be followed exactly. The Idaho Dept. of Health and Welfare Child Support case identifier is 6 digits in length and must contain any leading zeros. For example: if the case identifier is (1234) when it is sent in the file it would be sent as; (001234).
2. Contact the State EFT coordinator
· To start EFT processing with the State of Idaho Child Support Division contact the EFT coordinator at IDEFT@dhw.idaho.gov
· Identify your company and contact information including all parties that will be contacts for any problems or concerns?
· Identify the clients that you will send payments on behalf and work with the State contact to ensure that you have all of the current and correct information. The listing needs to include first name, last name, SSN, and case number for each client that child support is being sent on behalf of.
· Once this information has been sent to the State they will verify if the information is correct. If any adjustments need to be made they will be provided back to you prior to any electronic transmissions.
· The state will send the necessary banking information to send your payments electronically.
3. Modify your payroll system if necessary
Once all the pieces are in place, you will want to test the process, including the transmission. We suggest the following steps: