Electronic Payment Instructions

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We are pleased that you are considering sending Child Support payments using Electronic Funds Transfer (EFT) on the behalf of your employee and we look forward to working with you on this very important matter.

The following document describes programming requirements for submitting transactions electronically to the State of Idaho Child Support.

There are four general steps for implementing the direct deposit:

1. Identify if your system can send payments in the required CCD+ or CTX 820 formats.

2. Contact the State EFT coordinator.

3. Modify your payroll system if necessary.

4. Test the new transmission process if necessary.

The specific steps necessary to modify your system to create an electronic funds transfer (EFT) file, and transmit the file to your bank, will vary depending upon the type of payroll system you have and the method you use to transmit information to your bank.

At the end of this document you will find detailed descriptions of the record formats for sending Automated Clearing House (ACH) transaction, including the Child Support Addendum Convention.

1. Identify if your system can send payments in the required CCD+ or CTX 820 formats

The State of Idaho can accept the CCD+ (Cash Concentration and Disbursement) or CTX820 (Corporate Trade Exchange with 820 transaction set) formats. Most data will be the same as data currently being used for other direct deposit applications. However, the layout of the addenda record for child support is very specific. The addenda record has an 80 character free form field which will carry the specific case information required by the State for posting the payment. The details for each format can be found in the User’s Guide. Details of the data required for each addenda record can be found at the end of this document.

The state of Idaho requires that one of these two formats are followed and the addenda rules must be followed exactly. The Idaho Dept. of Health and Welfare Child Support case identifier is 6 digits in length and must contain any leading zeros. For example: if the case identifier is (1234) when it is sent in the file it would be sent as; (001234).

2. Contact the State EFT coordinator

· To start EFT processing with the State of Idaho Child Support Division contact the EFT coordinator at IDEFT@dhw.idaho.gov

· Identify your company and contact information including all parties that will be contacts for any problems or concerns?

· Identify the clients that you will send payments on behalf and work with the State contact to ensure that you have all of the current and correct information. The listing needs to include first name, last name, SSN, and case number for each client that child support is being sent on behalf of.

· Once this information has been sent to the State they will verify if the information is correct. If any adjustments need to be made they will be provided back to you prior to any electronic transmissions.

· The state will send the necessary banking information to send your payments electronically.

3. Modify your payroll system if necessary

Once all the pieces are in place, you will want to test the process, including the transmission. We suggest the following steps:

Testing Procedures

To start EFT processing with the State of Idaho Child Support Division contact EFT coordinator IDEFT@dhw.idaho.gov or Ray Henken in IT Services at (208) 334-5789.
Run an in-house test of the new process. Print out the new file for a visual check.
Notify EFT coordinator IDEFT@dhw.idaho.gov when you are ready to set up a test date. The data that will be sent will be discussed at this time.
Notify your bank of the test date.
Transmit your data on the set test date. This data will pass through the following lines. CSE Entity(you), CSE Entity's Bank, ACH Network, CSE Entity's Bank (ours), CSE Entity(State Treasurers Office), State of Idaho IT Services.

Verify with EFT coordinator that the test transmission was successful. Decide on a date to Name and phone numbers of contacts for

CCD+ Format & Child Support Addenda Record

Data for the ACH File
The following is an example of an ACH file for both payroll and child support wage withholdings in the CCD+ format. Note that the file format is identical to the current direct deposit format, with the addition of a second Company/Batch Header Record using CCD rather that PPD in the standard entry class code. (PPD is the consumer code which requires financial institutions to post the transaction to their customer statements; CCD+ is the industry code which notifies the system of the presence of an addenda record.)

FILE HEADER RECORD (FIG 1.1)

COMPANY BATCH HEADER RECORD (PPD appears in the positions 51-53 of standard entry class code for Payroll Direct Deposit) (FIG 2.1)

ENTRY DETAIL RECORD (1+ per employee) (FIG 3.1)

ENTRY DETAIL RECORD

COMPANY/BATCH CONTROL RECORD (FIG 2.2)

COMPANY BATCH HEADER RECORD (CCD appears in positions 51-53 of standard entry class code for Payroll Direct Deposit) (FIG 2.1)

ENTRY DETAIL RECORD (FIG 3.1)

ADDENDA RECORD (Carries an 80 character Payment Related Information Field) (FIG 3.2)

ENTRY DETAIL RECORD (Repeat record)

ADDENDA RECORD (Repeat record)

COMPANY/BATCH CONTROL RECORD (FIG 2.2)

FILE CONTROL RECORD (FIG 1.2)

The pages that follow have detailed descriptions of each of the CCD+ record formats. Most likely you will not need to create all records. Often banks will create the header and control record or supply software that will create those records for you. However, as you work with the bank to implement direct deposit of child support, it may be helpful to know what goes into a CCD+ transaction.

Along with the record formats, you will find a separate description of the 80 character free form field in the Addenda Record which is used to carry the specific child support payment information. This description includes data element definitions and format requirements.

Fig 1.1) File Header Record

FIELD

    1

     2

      3

      4

     5

     6

      7

    8

     9

   10

      11

     12

      13

DATA

ELEMENT

NAME

RECORD

     TYPE

    CODE

PRIORITY

      CODE

   IMMEDIATE

DESTINATION

   IMMEDIATE

       ORIGIN

       FILE CREATION

       TIME

       FILE

CREATION

       TIME

      FILE ID

   MODIFIER

RECORD

      SIZE

BLOCKING

   FACTOR

FORMAT

    CODE

     IMMEDIATE

   DESTINATION

          NAME

IMMEDIATE

      ORIGIN

       NAME

    REFERENCE

          CODE

FIELD

INCLUSION

REQUIREMENT

        M

          R

             M

             M

          M

          O

           M

        M

          M

        M

              O

           O

              O

CONTENTS

       1'>

    Numeric



bTTTTAAAAC



BTTTTAAAAC



YYMMDD

     HHMM

      UPPER CASE

          A-Z

     Numeric

          0-9

     094'>

        10'>



       1'>

   Alphanumeric

Alphanumeric

   Alphanumeric

LENGTH

         1

          2

            10

            10

          6

          4

            1

         3

          2

         1

              23

           23

               8

POSITION

     01-01

       02-03

          04-13

          14-23

       24-29

       30-33

        34-34

     35-37

       38-39

     40-40

           41-63

        64-86

           87-94

Fig 1.2) File Control Record

FIELD

    1

       2

       3

         4

          5

              6

               7

                 8

DATA

ELEMENT

NAME

RECORD

     TYPE

    CODE

         BATCH

         COUNT

         BLOCK

         COUNT

             ENTRY/

           ADDENDA COUNT



        ENTRY HASH

                TOTAL DEBIT

              ENTRY DOLLAR

             AMOUNT IN FILE

                TOTAL CREDIT

               ENTRY DOLLAR

               AMOUNT IN FILE

            RESERVED

FIELD

INCLUSION

REQUIREMENT

        M

              M

              M

                   M

                    M

                            M

                             M

                                N/A

CONTENTS

       9'>

        Numeric

        Numeric

             Numeric

              Numeric

                 $$$$$$$$$$cc

                   $$$$$$$$$$cc

                              Blank

LENGTH

         1

               6

               6

                   8

                    10

                           12

                             12

                                 39

POSITION

     01-01

           02-07

          08-133

                14-21

                 22-31

                         32-43

                          44-55

                               56-94

Fig 2.1) Company Batch Header Record

FIELD

DATA

ELEMENT

NAME

RECORD

TYPE

CODE

SERVICE

CLASS

CODE

COMPANY

NAME

COMPANY

DISCRETIONARY

DATA

COMPANY

IDENTIFICATION

STD

ENTRY

CLASS

CODE

COMPANY

ENTRY

DESCRIPTION

COMPANY

DESCRIPTIVE

DATE

EFFECTIVE

ENTRY

DATE

SETTLEMENT

DATE

(JULIAN)

ORIG

STATUS

CODE

ORIGINATING

DFI

IDENTIFICATION

BATCH

NUMBER

FIELD

INCLUSION

REQUIREMENT

INSERTED BY

ACH

OPERATOR

CONTENTS

5'>

Numeric

* A/N

*A/N

YYMMDD

Numeric

* A/N

TTTTAAAA

Numeric

LENGTH

POSITION

01-01

02-04

05-20

21-40

41-50

51-53

54-63

64-69

70-75

76-78

79-79

80-87

88-94

Fig 2.2) Company Batch Control Record

FIELD	1	2	3	4	5	6	7	8	9	10	11
DATA ELEMENT NAME	RECORD TYPE CODE	SERVICE CLASS CODE	ENTRY/ ADDENDA COUNT	ENTRY HASH	TOTAL DEBIT ENTRY DOLLAR AMOUNT	TOTAL CREDIT ENTRY DOLLAR AMOUNT	COMPANY IDENTIFICATION	MESSAGE AUTHENTICATION CODE	RESERVED	ORIGINATING DFI IDENTIFICATION	BATCH NUMBER
FIELD INCLUSION REQUIREMENT	M	M	M	M	M	M	M	O	N/A	M	M
CONTENTS	8'>	Numeric	Numeric	Numeric	$$$$$$$$$$cc	$$$$$$$$$$cc	Alphanumeric	Alphanumeric	Blank	TTTTAAAA	Numeric
LENGTH	1	3	6	10	12	12	10	19	6	8	7
POSITION	01-01	02-04	05-10	11-20	21-32	33-44	45-54	55-73	74-79	80-87	88-94

Fig 3.1) Entry Detail Record

FIELD	1	2	3	4	5	6	7	8	9	10	11
DATA ELEMENT NAME	RECORD TYPE CODE	TRANSACTION CODE	RECEIVING DFI IDENTIFICATION	CHECK DIGIT	DFI ACCOUNT NUMBER	AMOUNT	IDENTIFICATION NUMBER	RECEIVING COMPANY NAME	DISCRETIONARY DATA	ADDENDA RECORD INDICATOR	TRACE NUMBER
FIELD INCLUSION REQUIREMENT	M	M	M	M	R	M	O	R	O	M	M
CONTENTS	6'>	Numeric	TTTTAAAA	Numeric	Alphanumeric	$$$$$$$$cc	Alphanumeric	Alphanumeric	Alphanumeric	Numeric	Numeric
LENGTH	1	2	8	1	17	10	15	22	2	1	15
POSITION	01-01	02-03	04-11	12-12	13-29	30-39	40-54	55-76	77-78	79-79	80-94

Fig 3.2) Addenda Record

FIELD	1	2	3	4	5
DATA ELEMENT NAME	RECORD TYPE CODE	ADDENDA TYPE CODE	PAYMENT RELATED INFORMATION	ADDENDA SEQUENCE NUMBER	ENTRY DETAIL SEQUENCE NUMBER
FIELD INCLUSION REQUIREMENT	M	M	O	M	M
CONTENTS	7'>	05'>	Alphanumeric (see attached layout)	Numeric	Numeric
LENGTH	1	2	80	4	7
POSITION	01-01	02-03	04-83	84-87	88-94

Addenda Record Payment Related Information (Fig 3.2)

The Payment Related field of the Addenda record contains the following fields:

Field Name (Data Elements & Separators)	Field Requirements	Data Element Type	Min/Max Use	Contents
Segment Identifier				DED
Separator				*
Application Identifier	M	ID	2/2	CS
Separator				*
Case Identifier	M	Alphanumeric	1/20	Idaho case number with Leading zeros included
Separator				*
Pay Date	M	Date	6/6	YYMMDD
Separator				*
Payment Amount	M	N2	1/10	$$$$$$$$cc
Separator				*
Absent Parent Social Security Number	M	Alphanumeric	9/9	NNNNNNNNN
Separator				*
Medical Support Indicator	M	Alphanumeric	1/1	or ‘W’ or=Y> =N>
Separator				*
Absent Parent Name	O	Alphanumeric	1/10	XXXXXXXXXX
Separator				*
FIPS code	O	Alphanumeric	5/7	XXXXXXX
Separator				*
Employment Termination Indicator	M	Alphanumeric	1/1	X
Segment Terminator				/

Definitions for the Payment Related Information

Absent Parent SSN
The absent parent Social Security Number data element provides the child support receipting agency with the obligor's Social Security Number.

Absent Parent Name
The absent parent name data element indicates the first seven letters of the obligors last name followed by the first three letters of the obligors first name. A comma must be used to separate the last name from the first name of the absent parent when the last name is less than seven characters.

Alphanumeric
The string type data element is symbolized by the representation, Alphanumeric. Contents of string data elements are a sequence of letters, digits, spaces and/or special characters. The contents shall be left-justified. Trail spaces should be suppressed unless they are necessary to satisfy a minimum length requirement.

Application Identifier
The application identifier indicates the type of deduction being withheld from an employee’s pay. The identifier consists of two uppercase letters and/or digits.

Case Identifier
The case identifier data element is the IV-D case number or court order number. The child support receipting agency can use its discretion in determining which number to use.

Date
The date type data element is symbolized by the representation, DATE. Format for the date is YYMMDD. YY is the last two digits of the year (00-99), MM is the numeric value of the month (01-12), and DD is the numeric value of the day (01-31).

Employment Termination Indicator
The employment terminator is an optional field used to notify the child support enforcement agency that an individuals employment has terminated. A >Y@ is placed in this field if the employee has been terminated; otherwise the field is not used. The Payment Amount field may contain zero when this field is used.

Field Requirement
The field requirement of a data element indicates whether the field is mandatory (M), optional (O), or required (R).

FIPS Code
The Federal Information Process Standard (FIPS) code is five characters when indicating both the state and county codes. It is seven characters when indicating state, county, and local codes.

ID
The identifier type data element is symbolized by the representation, ID. An identifier data element shall always contain a value from a predefined list of values.

Medical Support Indicator
The medical support indicator indicates whether the obligor has family medical insurance coverage available through their employer. If medical insurance coverage is available a >Y= is placed in this field. If there is no coverage available a >N= is placed in the field. If it is not applicable, a >W= is placed in the field.

Min/Max Use
The min/max use of a field specifies the minimum and maximum length of a particular field. For example, 1/6 indicates that this data element must have at least one character, but not more than six.

N2
The numeric type of field (data element) is represented by the two-position representation, N2. N indicates numeric and 2 indicates the decimal places to the right of a fixed, implied decimal point. The decimal point is not transmitted. It is intended that this number will always be positive for the child support application banking convention. In this convention, the amount fields are defined as N2 type data elements. Thus $550.00 would look like "55000".

Optional (O)
The appearance of this field (data element) is either at the option of the sending party (originator) or is based on the mutual agreement of the originator and receiver.

Payment Amount
The payment amount data element indicates the total amount collected from the non-custodial parent.

Pay Date
The pay date data element provides the obligor's pay date; the date of the income withholding.

Segment Identifier
The segment identifier serves as the name of the segment. The identifier occupies the first character positions of the segment and consists of two or three uppercase letters and/or digits.

Segment Terminator
Each segment ends with a segment terminator (\). The terminator denotes the end of the segment.

Separator
The separator or data element separator is used to separate fields (data elements) within a segment. The character to be used as a separator is the asterisk (*).

bTTTTAAAAC
Ten-character field beginning with a blank in the first position, followed by the four-digit ABA number, and the Check Digit.

TTTTAAA
Eight-character field beginning with the four-digit transit number followed by the four-digit ABA number.

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