A significant transition occurs when a child reaches age thee (3) and the child and family are no longer eligible for early intervention services. Planning and decision making must begin at the Individualized Family Service Plan (IFSP) meeting closest to the child’s second (2nd) birthday to help support the family and to ensure continuity of the appropriate services.
Service Coordinator Responsibilities
The Service Coordinator performs the following for a child transitioning at age three (3):
§ Discusses with parents the options and procedures to ensure the smooth transition of the child to other services (if needed) when the child is no longer eligible for the Infant Toddler Program.
§ Documents transition activities on every IFSP.
Specific Transition Outcomes must be developed and included in the IFSP for children between thirty (30) and thirty-six (36) months of age. These Outcomes are detailed in the Transition Plan page of the IFSP.
If a child enters the program during this time, Transition Outcomes are included on the initial IFSP.
§ Assures interagency involvement, as appropriate.
§ Ensures that the school district in which the child resides is notified of a potentially eligible child at least six (6) months prior to the child’s third (3rd) birthday or at the time of enrollment if the child is two (2) years six (6) months of age or older.
This notification identifies the child to the local school district and provides the name of the child, the name(s) of the child’s parents and their address. No other personally identifiable information is provided without the parent’s written consent.
§ Obtains written Consent for release of information from the child’s parent/guardian to the local school district if parent/guardian is interested in early childhood special education (pre-school services), or other service providers, as necessary.
A copy of the Consent for release of information is retained in the child’s permanent record.
§ Provides parents a copy of rights to early childhood special education preschool services using the Department of Education Part B Procedural Safeguards Notice and reviews with the family differences in these services, eligibility, and rights from those of the Infant Toddler Program. that the family received these rights in the child’s permanent record.
§ Coordinates with service providers and the school district to ensure that existing evaluation information and any additional evaluations necessary to determine eligibility for Part B services are completed and compiled prior to the child’s third (3rd) birthday.
All evaluations needed to determine eligibility for Part B services require Prior Written Notice using theform and Consent using the .
§ Provides a timely written invitation using the Invitation to Team Meeting form to participate in the transitional meeting to the family and others, as requested by the family, and in the child’s permanent record that this has occurred.
§ Coordinates with the local school district to convene and conduct a transitional team meeting for potentially eligible children at least ninety (90) days prior to the child turning three (3). Members of the transitional team must include the following:
· Parent(s), person(s) acting as a parent, guardian(s), or surrogate parent(s), and other family members as requested by the parents.
· School district administrator or designee.
· Person(s) involved in conducting evaluations and assessments.
· Future service provider/teacher, if known.
· Representative from the present service provide or current interventionist.
· Service Coordinator.
At the transitional team meeting, participants consider the full array of inclusive options available in the community and perform the following:
§ Review the child’s program options from the third (3rd) birthday to the end of the school year.
§ Establish a Transition Plan.
§ Discuss how Child Outcomes information will be shared.
School district personnel may perform the following:
§ Determine the child’s eligibility for services.
Eligibility criteria may be collected in a summary compilation of individual evaluation reports and data.
§ Determine whether to develop a new Individualized Education Plan (IEP) for Part B services or to modify the child’s current IFSP to meet Part B requirements when the child reaches age three (3).
Thehild Outcomes Summary F (COSF) and other records related to a child who is determined to be eligible for Part B services are transferred to the associated school’s program.
A COSF must be recorded in Data-Tot no later than thirty (30) days after a child’s third (3rd) birthday.
Complete the following when a Transition Plan includes arrangements for a child to use public school transportation before the child reaches their third (3rd) birthday:
§ Secure Board approval.
§ Verify interagency agreement between the school and the service provider of the Infant Toddler Program.
§ Identify the child’s public school transportation need on the IFSP or Individualized Education Program (IEP).
Additional resources for a child transitioning at age three (3) include:
§ Part B Procedural Safeguards Notice.